Would you be surprised to hear that Outlook 2010 likely supports all your email services? Well it can and when you set it up to do so, this gives you one central place for every one of your email. And if you're like me, with too many accounts, this can be a huge time and energy saver.
To make everything work well together you have to tasks to accomplish these 2 things. The initial thing is to set up your Outlook program to talk to your Gmail or Yahoo or Cablevision or whichever mail services you use.
One more thing. With some of these services you will also have to pick which mail protocol you prefer. The most common options for this are POP3, IMAP. Outlook 2010 supports both of these. It also supports other protocols, meaning it will work with most any email account.
While all of the above isn't usually that hard, that isn't the point of this article. Making Outlook 2010 work with each individual service would take its own write-up. We're here to cover the other things we need to do.
The Other Set of Things
Let's put that aside for now. You also need to know what to do with the messages after they end up in Outlook. We will focus our attention on that.
What to Do When You Get Messages
As soon as you have every little thing in the first part of the process established, Outlook will instantly inspect each email consider you, based on the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get saved in different spots depending on the messaging process used by the service. For example, messages from Gmail or Hotmail accounts usually wind up in their own set of folders, while messages from the majority of other services end up in the routine Outlook Inbox.
That begs the question of exactly how you understand which messages are connected with which accounts? The messages that wind up in their very own unique folders are simple to figure out. For messages from other services, you can constantly inspect the To: field of the message. The email address the message was meant for will appear there.
Exactly What You Need to Do When You Are Sending Messages
When getting ready to send messages, you should be aware of which account Outlook sends from. Outlook always has a default account to use when sending messages. But you can make it use a different one. This is how you do it:
* When you create a new email message, Outlook assumes that you want to send the message from the same account you're active in this instant. This is a significant change to Outlook's behavior in the past. In previous editions, Outlook presumed you it should send messages using the default account.
* When you are replying to a message, Outlook presumes you want to use the exact same account the email was delivered to. As with a new message, you are able to tell it to use a different account if required.
* When you forward a message, Outlook again presumes you wish to make use of the exact same account the message was delivered to. And once again, you can override this if you want to.
Wondering exactly how you inform Outlook 2010 to make use of a different account. It's easy provided you work with the message in its own window. Find the "From" button. It is located adjacent to the "Send" button, and it only appears if Outlook is configured to work with multiple accounts. Click the From button and pick the account you want Outlook to .
Control What Outlook Considers the Default Account
You can easily change Outlook's default account if that makes it easier for you. Just complete these steps:
1. Click the File tab in the ribbon. This opens Outlook's brand-new Backstage view.
2. Click the Info option in the left-side menu. This shows the "Account Information" display.
3. Click the Account Settings option, then click the Account Settings menu option that appears. This takes you to the "E-mail" page. You should now see a list box consisting of a listing of the email accounts your Outlook is configured to support right now.
4. Tell Outlook which account you wish to set as the default account. This enables the "Set as Default" option.
5. Click the Set as Default option to set the new default.
6. Click Close to go back to the main window.
That's all you have to do to easily handle multiple mail accountsin Outlook.
To make everything work well together you have to tasks to accomplish these 2 things. The initial thing is to set up your Outlook program to talk to your Gmail or Yahoo or Cablevision or whichever mail services you use.
One more thing. With some of these services you will also have to pick which mail protocol you prefer. The most common options for this are POP3, IMAP. Outlook 2010 supports both of these. It also supports other protocols, meaning it will work with most any email account.
While all of the above isn't usually that hard, that isn't the point of this article. Making Outlook 2010 work with each individual service would take its own write-up. We're here to cover the other things we need to do.
The Other Set of Things
Let's put that aside for now. You also need to know what to do with the messages after they end up in Outlook. We will focus our attention on that.
What to Do When You Get Messages
As soon as you have every little thing in the first part of the process established, Outlook will instantly inspect each email consider you, based on the settings in your Send/Receive teams.
When they enter Outlook 2010, messages get saved in different spots depending on the messaging process used by the service. For example, messages from Gmail or Hotmail accounts usually wind up in their own set of folders, while messages from the majority of other services end up in the routine Outlook Inbox.
That begs the question of exactly how you understand which messages are connected with which accounts? The messages that wind up in their very own unique folders are simple to figure out. For messages from other services, you can constantly inspect the To: field of the message. The email address the message was meant for will appear there.
Exactly What You Need to Do When You Are Sending Messages
When getting ready to send messages, you should be aware of which account Outlook sends from. Outlook always has a default account to use when sending messages. But you can make it use a different one. This is how you do it:
* When you create a new email message, Outlook assumes that you want to send the message from the same account you're active in this instant. This is a significant change to Outlook's behavior in the past. In previous editions, Outlook presumed you it should send messages using the default account.
* When you are replying to a message, Outlook presumes you want to use the exact same account the email was delivered to. As with a new message, you are able to tell it to use a different account if required.
* When you forward a message, Outlook again presumes you wish to make use of the exact same account the message was delivered to. And once again, you can override this if you want to.
Wondering exactly how you inform Outlook 2010 to make use of a different account. It's easy provided you work with the message in its own window. Find the "From" button. It is located adjacent to the "Send" button, and it only appears if Outlook is configured to work with multiple accounts. Click the From button and pick the account you want Outlook to .
Control What Outlook Considers the Default Account
You can easily change Outlook's default account if that makes it easier for you. Just complete these steps:
1. Click the File tab in the ribbon. This opens Outlook's brand-new Backstage view.
2. Click the Info option in the left-side menu. This shows the "Account Information" display.
3. Click the Account Settings option, then click the Account Settings menu option that appears. This takes you to the "E-mail" page. You should now see a list box consisting of a listing of the email accounts your Outlook is configured to support right now.
4. Tell Outlook which account you wish to set as the default account. This enables the "Set as Default" option.
5. Click the Set as Default option to set the new default.
6. Click Close to go back to the main window.
That's all you have to do to easily handle multiple mail accountsin Outlook.
About the Author:
William Patrick has been teaching people how to use Outlook for more than a decade. He provides lots of useful Outlook 2010 tips and tricks on this website and specific instructions for making Outlook work with a variety of email accounts at: living-with-outlook-2010.com/emailaccounts/
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